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College of Fine Arts


FAQ

The 2013 New Works Festvail Online Application is itself, new work. The Oline Application is designed to expeditate and streamline the application workflow.

Below you will find a knowledge base of general questions that we have found people ask while compleing the new online application. The sections below correspond to sections on the Online Application


  • General Information

    Application Process checklist:

    • Assemble your team
    • Get a Faculty/Staff Mentor
    • Request Unique Application Link (UAL)
    • Complete Application & Submit
    • Wait till November 7th
    • Check your email

    General Guidelines:

    • The Online Application can be saved. Applicants can complete their Online Application in multiple sessions. Simply revisit the Unique Application Link received via email.
    • We recommended not using the browser’s forward, back, or refresh buttons while completing the Online Application.

    Online Application:

    • Online Applications and all supplemental materials must be submitted online by the due date, no physical copies will be accepted.
    • Online Application Submissions will be accepted over a four week period.
    • Applicants may view an Online Application checklist at:  http://www.newworksfestival.org/the-festival/application/
    • Each project proposal requires one UT Faculty or Staff Mentor. Upon completion of the Online Application a notification email will be sent to the Mentor.
    • Up to eight team members can be listed as collaborators. Upon completion of the Online Application a notification email will be sent to each team member.

    Timeline:

    • Online Applications are due by 11:59pm on the night of October 26th. The 2013 NWF Online Application will stop accepting submissions at that time.
    • Applicants will be notified of selection decisions on Monday, November 5th.
    • The 2013 New Works Festival presented by the University Co-op Season Selection will be publicly announced on Monday, November 12th.

    Contact information:

  • General Tips

    Things to think about when writing about your project:
    (You don’t have to speak to all of these! Mix & Match!)

    • What was your inspiration?
    • What questions are you investigating?
    • What do you want to discover?
    • What’s your process going to be like?
    • Who makes up your team? How are you all necessary to each other and
    • the project? What might you learn from each other?
    • What are your backgrounds? How does this project build off your
    • experience/give you an opportunity to new things?
    • What is the Thing you are making?
    • How is like others Things? How is it not?
    • Any parameters? What’s the focus and reach?
    • How will people interact with it?
    • What’s the ideal impact?
    • What’s the hoped for experience?
    • Does this relate to your inspirations/questions?
    • What are the places for discovery and delight for the audience?

    Helpful Tips for the Process of Writing

    • Break your habits! Write long hand, have someone interview you, writing an outline, draw some pictures, just generate, generate, generate! You want at least three sentences for every final one.
    • Once you’ve generated some material, read over it. Clarify ideas.
    • Take out repetitive sentences.
    • Reading it out loud will help you catch missing words and awkward sentence construction. As you read, make sure it has some personal style.  It should feel like your team.
    • Give the writing to two outside readers, one familiar with your project and one not.  Have them read for mistakes but also for content.  Have them describe the project and goals back to you using only what you have written.
    • Make your word count count! If your sentences are strong, they can communicate so much!
    • Be confident! Be yourself!
     Things To Think About When Answering Application Questions:
    • Answer the questions
      • Make an outline with the required elements
      • After you have written it, go through it and make sure that you actually followed your outline
    • WHY and HOW to support the what
    • Seriously, answer the questions.
    • Describe the project, try to be as specific as possible.

  • Navigating the Online Application

    Required Questions *

    All questions marked with an asterisk (*) are required. You will not be able to continue past your current page without filling in these questions.

    Navigating the Application

    The Online Application is set up to use the navigation buttons at the bottom of each page. These buttons say ‘save and go back’ and ‘save and continue’, clicking them will save the page you are currently on.

    Saving the application.

    Before closing the online application or navigating away, be sure to save your current page by either going forward or back.

    My application is acting weird!

    If you experience ‘odd’ behavior with your application, be sure to save the page you are on (by clicking ‘Save and Continue’ or ‘Save and Go Back’) and then refresh the page. This should correct any ‘odd’ behavior.

    Returning to an In-Progress Application

    You may revisit your Unique Application Link (UAL)  at any time. You will be taken to the first page of the online application. A welcome back message, as well as a “jump to page” navigation option will be displayed and you can jump to any page of the application. Be sure you do not skip any section. You will have an opportunity to review your application before submitting.

    Can I work on multiple applications at the same time?

    Yes! However you should remember that only project leaders should submit applications.

    If you are the project leader on multiple applications, you can request multiple online applications, and work on them simultaneously by visiting each project’s respective Unique Application Link (UAL) that was sent to you via email.

     

  • About You - Project Leader

    Project Leader

    Project Leaders serve as the primary contact for a NWF Online Application submission. Only project leaders should submit online applications. Only one application is accepted per project. The contact information provided in the “Project Leader” section will be used as the primary contact for that application submission. It is up to the project leader to collaborate with the project’s team members to complete and submit the online application by the deadline, 11:59pm on the night of October 26th.

  • Team Members

    How do I get team members?

    Networking is key. Try meeting new people in your classes and around campus. Ask your friends, colleagues, classmates about joining your project; the New Works Festival is about collaboration. Check the NWF website for details about Social Events, Information Sessions, LINK TO EVENTS

    The application sends an email to my Team Members? What’s that about?

    Each email address you list on the application will receive a confirmation email alerting them that you have added them to your application. They will see, your name, your projects working title, and the project role you selected on the application. Please consult your potential collaborators before you add them to your project, if you add someone with out their consent they have the opportunity to request to be removed from the project.

    Team Member Info:

    Make sure you have the following for each team members before you begin:

      • Name
      • Email
      • EID
      • Project role (auto complete field_
      • University Classification (grad or under grad)

    We recommend you also include the following for each team member, but is not required:

      • Year in school (1-5, dropdown menu)
      • College with in the university (dropdown menu)
      • Major

    The purpose of this section is to provide the Selection Committee at Large more information about your project and your collaborative team.

    Your team member not at student?

    Don’t worry, the team member section page will allow you to specify. You will be asked to answer the following question: “What is your relationship with this person? How will they be involved in your process?” The purpose of this question is to give the selection committee at large more information about your collaborative team.

    I have a lot of team members, should I list them all?

    Please note the Online Application only allows 8 Team Members to be listed per project. However, you should list all of your team members as it will create a stronger application. Providing team member information can help strengthen your Online Application.

    Should your project be selected for the Festival, you will be able to review, edit, add, and delete team members.

     

  • Faculty/Staff Mentor

    Do I have to have a Faculty/Saff Mentor?

    Yes, Faculty/Staff Mentors are required for all projects accepted into the festival, however we do not dictate how involved they are in your project. It is up to you and your mentor to agree on how your mentor will be involved with your project. You will be asked, “How will your mentor be involved in your process?

    How do I choose a Faculty/Staff Mentor?

    You may ask anyone of your professors or staff of The University of Texas to be your mentor. Please discuss your project and the mentor process before you apply!

    Please Note, whomever you list on your application will be assigning your grade for NWF credit. If selected into the festival, you will be asked to complete a “grading agreement” with your mentor to ensure you both agree and understand how your grade will be determined.

    Course Credit for the NWF

    All work in the New Works Festival is curricular. Undergraduates involved with the New Works Festival will be required to register for academic festival credit (TD 121P or 221P or 321P). Graduate students may inquire if they wish to obtain festival credit.

    Even if you are a non-theatre and dance student, you will still be assigned festival credit. Contact your academic advisor to discuss how this will affect your degree plan.

    Faculty/Staff Mentor Verification

    Your faculty or staff mentor will receive an email notifying them that you have listed them as mentor for your project. They will see your name, your projects title and they will receive a copy of your application. Mentors can request to be taken off of a project they did not consent to, please confirm mentor relationship before applying.

    Any projects who’s mentors request to be removed from the application will be notified and will have to find a new mentor. Please ensure you have discussed your project in detail with your mentor prior to the application deadline. Be sure to submit the correct email address for your mentor as that will will contact your mentor

    Faculty/Saff mentors will be checked. Application without a confirmed mentor will not be considered.

     

  • Project Proposal

    You will be asked the following questions:

    • Working Title of your Project
    • Project Type  (Play, Musical, Dance Piece, installation, Site specific, other)
    • If other, please explain.
    • Describe the project, try to be as specific as possible.
    • How does this project fulfill the mission of the NWF
      • Mission of the festival:

    The Cohen New Works Festival presented by the University Co-op exists as an incubator for innovative and original forms of theatre, dance, music, film, design, visual art and architecture. It provides a nurturing environment and practical resources for the creation, development, production and discussion of new and interdisciplinary work by students, faculty, guest artists and scholars who come together in the spirit of collaboration and critical inquiry.

    • What are your goals for the Festival and what have you currently done to achieve those goals?

     

  • Project Technical Details

    You will be asked the following questions:

    • Where do you envision presenting the project?
    • Why have you chosen the above location?
    • List any technical needs of your project and explain those needs.
      • The application provides a checklist of standard needs, but you can also add any additional needs.
    • How many weeks of scheduled space do you anticipate needing? (For rehearsal, meetings, etc)
    • How many hours per week of scheduled space do you anticipate needing? (For rehearsal, meetings, etc)
    • How many hours of setup/tech time do you anticipate needing in your requested project space? (the week of the festival)

    What are the details regarding requesting scheduled space in the Winship Drama Building (WIN)

    Rehearsal space, shop space and meeting rooms are availible in the Winship Drama Building for projects accepted into the Festival.

    Scheduled space in the Winship Drama Building is limited. Based on your responses the Production Manager will allocate space among projects selected for the festvial based on need and availibility. Projects accepted into the festival will have the opportunity to revise their space requests, as well as disscuss their needs in detail with the Production Manager.

     

  • Project Budget Details

    What does the question, “What are the elements that you must have in order to produce this project” mean?

    List any elements that you MUST have to successfully producer your project. We want to make sure that if you absolutely need an item(s), that we are aware of your need, and can factor that into our budget award for your project if your project is selected for the festival

    How do I fill out a budget sheet?

    Please attend the application work through session on October 4th in the Winship Drama Building. More information on this event can be found here: http://www.newworksfestival.org/events/ or contact the Production Manager at: [email protected]

     

  • Audience Information

    You will be asked the following questions:

    • What is your Intended Audience (check any that apply: very young, youth, family, general, mature)
    • How many people can experience your project at a time?
    • What is the estimated run time of your project?
    • Will your project have an intermission/pause?
    • Check any that apply to your content:
      • Profanity/Adult Language (PG-13 or Greater)
      • Drug Related Content (reference or otherwise)
      • Sexual Content (reference or otherwise)
      • Nudity  (subject to approval)
      • Audience Participation
      • Audience Liability Release Form (signed by all Audience Members)
    • Check any of the following that apply to the content of your project:
      • Strobing/Flashing Lights
      • Fog/Haze/Smoke/Atmospherics
      • Live Flame (subject to approval)
      • Loud/Unexpected Noise
      • Theatrical Firearms
      • Gunshot Sound Effect
      • Hand to Hand Combat
      • Sword Combat (or similar weapon)

    What does “subject to approval” mean in the above questions?

    There are certain things that the university and/or building procedures do not allow without special approval or permits. These things will be addressed on a case-by-case basis if your project is selected into the festival.

      

  • Supplemental Materials

    What should I upload?

    The most helpful supplemental materials support the project proposal. Take time to describe how each submission specifically relates to the proposed work. Don’t assume the Executive Committee and Evaluators will see the connection. The goal of this section is to provide the Executive Committee and the Committee at Large the best possible understanding of your project.

    Do I need to upload my files with a certain title?

    Yes, please change the title of any supplemental material uploaded to “NWF Supplemental – Project Title – Material Title”

    What kind of supplemental material can I upload

    • Script/Musical Book/Score – .pdf
    • Documents – .pdf
    • Images – .jpg, jpeg, .gif, .png
    • Video – youtube link(s)
    • Audio – .mp3, .mp4, .m4a, .wav, .acc

    I uploaded the wrong document, how do I delete it?

    Click on the incorrect uploaded file, this will reopen the “upload selection” dialogue box. From here either click cancel and your upload will be removed, or select the correct file.

    Can I provide physical copies instead?

    No, our Online Application is purely digital. We will not accept physical copies, objects, items,  etc. If you have a physical object you would like to include in your application, please upload an image of the image on the images page, or link to a youtube video of you providing a video tour of the object on the upload video section.

      

  • Upload Script/Musical Book/Score

    How much of my Script/Musical Book/Score should I upload?

    Please upload your entire Script/Musical Book/Score. Evaluators will read the first 10 pages, as well as an additional 10 page selection, of each upload.

    Your Script/Musical Book/Score must adhear to the following format:

    • Must be a .pdf
    • Cannot exceed 10 MB

    Please change the title of any supplemental material uploaded to “NWF Supplemental – Project Title – Material Title”

    For example: if I had a project with the title, “Super Heros Never Die” and I wanted to upload my script, “SHND Script.pdf” my upload file title would be: “NWF Supplemental – Super Heros Never Die – SHND.pdf”

    Please remember that the most helpful supplemental materials support the project proposal.

     

  • Upload Documents

    Your document(s) can include, but are not limited to the following:

    • Renderings
    • Groundplans
    • Diagrams
    • Breakdowns
    • Research materials (articles, excerpts, reference material)

    Your document(s) must adhere to the following format:

    • A maximum of 5 individual uploads.
    • Each upload can be a maximum of 25 MB each
    • Must be .pdf

    Please change the title of any supplemental material uploaded to “NWF Supplemental – Project Title – Material Title”

    For example: if I had a project with the title, “Super Heros Never Die” and I wanted to upload a document titled, “Rendering.pdf” my upload file title would be: “NWF Supplemental – Super Heros Never Die – Rendering.pdf”

    Tips:

    • You can save a word document as a .pdf, simply click File > Save As – in the Save As window click the ‘Format’ drop down and select PDF.

    Please remember that the most helpful supplemental materials support the project proposal.

     

  • Upload Images

    Your image(s) can include, but are not limited to the following:

    • Design Images – Sketches, Mood Boards, etc.
    • Research Images
    • Photo of created Physical Object (Theatrical Modelbox, Sculpture, etc)

    Your image(s) must adhere to the following format: 

    • A maximum of 10 individual uploads
    • Each upload can be a maximum of 5 MB each
    • Can be .png, .jpg, or .gif
    • Must be at least 300px by 500px in size

    Please change the title of any supplemental material uploaded to “NWF Supplemental – Project Title – Material Title”

    For example: if I had a project with the title, “Super Heros Never Die” and I wanted to upload an image titled, “Superman.jpeg” my upload file title would be: “NWF Supplemental – Super Heros Never Die – Superman.jpeg”

    Tips:

    • If you are having trouble with your upload size, reduce your image resolution or DPI (dots per inch).
    • If you don’t have photo editing software, try using this simple step-by-step Online Picture Resizer (opens in a new window).

    Please remember that the most helpful supplemental materials support the project proposal.

     

  • Upload Video

    Your video(s) can include but are not limited to the following: 

    • Choreography
    • Rehearsal Footage
    • Rotating 3D render
    • Interview
    • Theatrical Effects / Lighting Design (Cues/Sequences)

    Your video(s) must adhere to the following format: 

    • A maximum of 10 minutes of video footage
    • All footage must be provided as either a YouTube link or Vimeo link. Use whichever you are more comfortable with
    • Feel free to split your allotted 10 minutes of footage between two video links in any combination of time (7mins, 3mins or 5mins, 5mins)

    There is no naming criteria for youtube videos. Do please provide the title of the video.

    Tips:

    • You can upload a YouTube video here, or a vimeo video here. (Links open in a new window)

    Please remember that the most helpful supplemental materials support the project proposal.

     

  • Upload Audio

    Your audio can include, but is not limited to:

    • Original Compositions
    • Recorded Lyric samples (from origional Libretto/Musical Book)
    • Sound Effects
    • Audio Interview
    • Audio bytes (small recorded samples)

    Your audio must adhere to the following format:

    • A single audio file no longer than 10 minutes
    • A maximum file size of 100 MB
    • Can be a .mp4, .m4a, .mp3, .wav, .acc
    • Can be as many different pieces of audio but must not exceed the allotted 10 minutes, and must only be compiled into one file.

    Please change the title of any supplemental material uploaded to “NWF Supplemental – Project Title – Material Title”

    For example: if I had a project with the title, “Super Heros Never Die” and I wanted to upload a song titled, “Final Battle SHND.mp3″ my upload file title would be: “NWF Supplemental – Super Heros Never Die – Final Battle SHND.mp3″

    Tips:

    • We suggest using an audio recording program like Audacity (available for free here) to compile multiple audio samples into one file. (Link open in a new window)

    Please remember that the most helpful supplemental materials support the project proposal.

     

  • Reviewing Your Applicaiton

    Do I have to review each section?

    We highly recommend reviewing your responses before submitting your Online Application. Our Online Application can take you back to review your answers of any section using the “jump to section” menu.

     

  • Submitting Your Application